Once your department has migrated to Zoom Phone, please do the following:

Setup Instruction: 

• Log into your Zoom app (use “SSO” button at the bottom with Bison Login)
  • If you have an IT-managed Windows Computer no setup needed.
  • If applicable, see For all Apple Mac Users section above.
  • If you have a departmentally managed computer, see For those with Windows computers not managed by NDSU IT above. 
• Ensure your Zoom Phone's 911 location services are set up correctly. Instructions are present at this link: Zoom Phone - 911 Emergency Calling Set Up Instructions

Checklist of Items to test and get to know your new phone:

• Change your voicemail greeting (login into NDSU Zoom portal). 
• Notice your app shows a temporary phone number at the bottom (Note: any call to your regular NDSU number will ring your Zoom Phone).
• Make a call to a colleague on campus - the called person may see your temp number in caller ID.
• Make a call to an off-campus number with area code (example: XXX-XXX-XXXX) - it uses a temp phone number for caller ID.
• Call yourself from a cell phone or a different extension and leave yourself voicemail.
  • Verify the system sent you an email with the voicemail message transcript and attached .MP3 file
• Transfer a call - you can do this by having a colleague give you a call.
• SMS messaging - try sending/receiving text, perhaps using an NDSU or personal mobile phone (please note, caller ID number will show the temp phone number)  *Feature coming soon! 
• Unplug the AVAYA phone and put it in the box at the designated location for your department. **NOTE: The cord between the phone and computer should be returned with the phone.  Plug the cord from the wall in to the the computer to continue the internet connection to your computer. 

If you are a member of call queues or have auto receptionists:

• Take yourself in and out of your department’s call queue (click your profile icon (upper right) > Receive Shared Calls).
• Call the auto reception and test the options.
• Personalize call queue or auto receptionist greetings if appropriate.

• Please contact the Help Desk at x1-8685 or ndsu.helpdesk@ndsu.edu
• The HelpDesk and VCS will be in constant communication to address issues as expediently as possible.

Zoom Common Area Phone Basics:

• For a starting introduction to using your Zoom Common Area Phone, read our article on Zoom Common Area Phone (Poly) Basics.
• For instructions on physically connecting your Zoom Common Area Phone, watch our video on Setting up Polycom Zoom Phones.

Transferring Calls with a Zoom Common Area Phone:

• For a guide on transferring calls with your Zoom Common Area Phone, read our article on Transferring a Call On Your Zoom Common Area (Poly) Phone.
• Be sure to review information about the difference between a warm transfer and a blind transfer to understand which option is best for your call.

Accessing your Zoom Common Area Phone's Voicemail:

• For a guide on using your Zoom Common Area Phone's voicemail system, read our article on Zoom Common Area Phone (Poly) Voicemail Information