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LMS - Archive & Retention Process

Below is the process of NDUS Blackboard Learn Original archives and retention.

Purpose

  • The NDSU Blackboard Learn Original course Archive and Retention process is maintained by the NDUS Blackboard SaaS system. It is based on the NDUS Retention Policies, 020203 - Academic Administrative Records and 020601 – Grade Book (Class Record). 

Procedure Details

Archives

  • Every semester an archive (complete copy) is created of each term-based course. This process begins on the first Friday after grades are due.
  • The archived courses will be created by the NDUS Bb SaaS Hosting team. They will be stored on the NDUS Bb Course Archive file share by Core Technology Systems (CTS) and institutions will have access to the archives. 

System Removal

  • Courses will be removed from the NDUS Blackboard SaaS system after 1 year + 1 semester.
  • Removal Process:
    • Courses will be disabled
    • Courses will be removed 

Retention

  • The archived course packages will be maintained based on the NDUS Retention Policy as detailed below: 

    020203 - ACADEMIC ADMINISTRATIVE RECORDS 
This includes Course files
ACFY+5 - After Current Fiscal Year Plus 5 Years 
 
020601 - GRADE BOOK (CLASS RECORD) 
ACFY+5 - After Current Fiscal Year Plus 5 Years 
 
  • Removal of archive packages will be done at the end of the retention period by NDUS.Clean-up Schedule

Keywords:
bb, ndus, blackbord, management, system blackbaord LAIC, blackboard learn original, learn original 
Doc ID:
103249
Owned by:
Sharley K. in NDSU IT Knowledge Base
Created:
2020-06-22
Updated:
2024-11-01
Sites:
NDSU IT Knowledge Base