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Departmental Printing - Network Printer Setup

By default, NDSU will assign an IP address from a private address range. It is highly recommended that you set computers to print to the DNS name and not the IP address. This process gives greater flexibility when departments change printers, physically move buildings, and it also enhances security and allows for less use of the public network. Information Technologies will be transitioning all current printers using the public network or 10.248.x.y network to the 10.134.x.y network. ITS will be using a default naming convention for all networked printers.

You will need to know the printer model and have access to the printer driver. You will also need to know the DNS name for the printer; this is usually written on a label on the printer.

Windows 10

  1. Right Click the Start Button 
  2. Click Control Panel 
  3. Click Devices and Printers 
  4. Click Add a Printer at the top of the window 
  5. At the bottom, Click "Did not find my printer ... " 
  6. Click Add a Local Printer 
  7. Click Create a New Port 
  8. Select Standard TCP/IP Port
  9. Click Next 
  10. Make sure that the Device Type is TCP/IP Device
  11. In the Printer Name or IP address box type the DNS name of your printer. This would be the "PRN" name written on a white label on the front of the printer. If your printer does not have a white label, please contact the Help Desk or call 701-231-8685
  12. If you are installing a Lanier printer, un-check "Query the printer and automatically select the driver", (See **Note below). If you ware installing an HP printer, go ahead and leave this checked. 
    • **Your printer will not be automatically detected, you will need to have downloaded a preferred driver, use the HAVE DISK option and browse to the location of the files. If the correct printer is not listed you can go to the Manufacturers Website, Lanier.com or hp.com and download a PCL version of the driver. Click Next 
  13. In the printer name: field, change this to something that will allow you to recognize this printer. Select option for default printer as desired. Click Next 
  14. Do not try the Print a test page for printing test page on your Lanier yet. You still need to add a User Code before this will work. You can go ahead and print a test page if installing an HP printer. 
  15. Click Close 
  16. Click Finish 
  17. If you are installing an HP, you should now be ready to print.  If you are installing a Lanier, return to this page

Windows 11

  1. Right Click the Start Button 
  2. Click Settings
  3. Click Bluetooth & Devices
  4. Click Printers & Scanners
  5. Click Add Device at the top of the window 
  6. Wait for the list to populate, then, at the bottom, look for "The printer that I want isn't listed" and click "Add manually"
  7. Click Add a Local Printer 
  8. Click Create a New Port 
  9. Select Standard TCP/IP Port
  10. Click Next 
  11. Make sure that the Device Type is TCP/IP Device
  12. In the Printer Name or IP address box type the DNS name of your printer. This would be the "PRN" name written on a white label on the front of the printer. If your printer does not have a white label, please contact the Help Desk or call 701-231-8685
  13. If you are installing a Lanier printer, un-check "Query the printer and automatically select the driver", (See **Note below). If you ware installing an HP printer, go ahead and leave this checked. 
    • **Your printer will not be automatically detected, you will need to have downloaded a preferred driver, use the HAVE DISK option and browse to the location of the files. If the correct printer is not listed you can go to the Manufacturers Website, Lanier.com or hp.com and download a PCL version of the driver. Click Next 
  14. In the printer name: field, change this to something that will allow you to recognize this printer. Select option for default printer as desired. Click Next 
  15. Do not try the Print a test page for printing test page on your Lanier yet. You still need to add a User Code before this will work. You can go ahead and print a test page if installing an HP printer. 
  16. Click Close 
  17. Click Finish 
  18. If you are installing an HP, you should now be ready to print.  If you are installing a Lanier, return to this page

macOS

Please see the following page if you are installing a Multi-Function Printer (i.e. Lanier, Ricoh, etc): Departmental Printing - Multi-Function Printer Setup (Mac)

Step 1: Download and Install the Printer Drivers

  1. Go to the Apple Downloads page for HP printers
    • If you are installing a non-HP printer, search for the model in the search bar to find the latest driver
  2. Download and install the latest HP printer driver (i.e. HP 5.1.1 Printer Software Update)

Step 2: Install the printer

  1. Click the Apple icon in the top left corner and select System Settings
  2. Scroll down and select Printers & Scanners
  3. Click the Add Printer, Scanner, or Fax button
  4. Click the IP (Globe icon) tab at the top
  5. Set the correct Protocol from the drop down menu based on your printer:
    • For Non-HP Printer, set protocol to Line Printer Daemon - LPD
    • For HP Printers, set protocol to HP JetDirect - Socket
  6. In the address field type the DNS name (starts with "prn") of the printer - your printer should have a white label with this name
  7. Leave the queue field blank
  8. In the name field, change it to something that will allow you to recognize which printer it is, or you can leave it as is
  9. The location field can be left blank or filled in with the location of the printer 
  10. In the Use field choose the Manufacturer and printer type of your printer that you downloaded if it doesn't automatically select it
  11. Click the add button
  12. You should now be ready to print if you are printing on an HP.


Keywordsdepartment, printing, printing, setup, networks, net, installation, support, windows, 10, macOS   Doc ID105323
OwnerNDSU Help DeskGroupIT Knowledge Base
Created2020-08-26 12:34:56Updated2023-05-23 09:01:41
SitesIT Knowledge Base
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