Topics Map > Services > Computing Equipment, Software and Support > Desktop Support
Topics Map > Services > Computing Equipment, Software and Support > Hardware

Desktop Support - Surplus Hardware

Departments on campus may decide they have hardware they no longer need, and they call the Purchasing Department to inform them of the computer equipment to be surplused.
  • The Purchasing Department creates a job ticket for Facilities Management to pick up the hardware. 
  • The Purchasing Department contacts the State Surplus Department in Bismarck and offers them the first refusal on the hardware. 
P.O.C. for Purchasing 
Casie Ewalt 
Old Main, Room 17  

Facilities Management delivers the hardware to a staging area. The hardware is examined and will fall into one of three categories:  
  1. The hardware meets or exceeds the usable minimum standard for campus. This hardware is then sent to ITS. The system data on the hard drive is erased to a level of DOD 5520.22 standards. The system is then reinstalled and tested, then cascaded back onto campus. The current Computer Hardware Support can be found here. 
  2. The hardware falls below the minimum standard for sale at the NDSU surplus auction, as determined by IT technicians. Any system at this level has its internal hard drive removed and physically destroyed. The computer and hard drive are then picked up by an outside recycler, who has the system components recycled in an environmentally appropriate manner.  
  3. The hardware falls between the above two options and it is sent to the NDSU auction. The system data on the hard drive is erased to a level of DOD 5520.22 standards. This guarantees that all data on the drive is no longer recoverable by the new owners. The system has NO operating system installed, and the hardware is tested to a minimum level. These systems are labeled with the following statement and sent to the surplus sale location:
This system may NOT be used on campus. 
This system no longer meets NDSU requirements.  

No operating system is installed.  

Options are a free open source OS such as Linux, 
 acquiring identical installation media to the COA sticker 
 and using the code, or buying a new OS from a third 
 party vendor. Device drivers and updates will need to 
 be installed  

CPU_____Ghz  RAM_____GB  HD______GB  
Date of Purchase__________      DOD 5220  

*No warranty or tech support is given or implied 
*No media (CDs/DVDs) are included  

The information on this label may not be correct.


All monitors are tested, and the working monitors are labeled with the following data and sent to the auction. All non-working monitors will be disposed of in an environmentally friendly process.  
No warranty given or implied.  

This monitor worked before shipping to surplus; however, there is no guarantee that it will work now.

KeywordsSurplus, hardware, out, dated, outdated, expire, old, computers, machines, throw, away   Doc ID100679
OwnerChad C.GroupIT Knowledge Base
Created2020-04-16 10:58:43Updated2022-06-13 07:37:27
SitesIT Knowledge Base
Feedback  0   0