• Purge 9 months from creation on rolling basis
• Rationale: The majority of class recordings include FERPA information (student name and/or video) and are not to be used for future semesters. There is no way to decipher which videos contain FERPA information and which do not.
• See more information about saving your Zoom recordings at Zoom - Cloud Recordings.

Class Collaborate

• Recordings are removed three times a year, Summer, Fall, and Spring. Recordings are kept for 2 years from the semester they were recorded.
  
• Rationale: NDUS manages this service and established the retention policy.

• Purge all videos that have not been viewed for 1 year on a rolling basis.
• Rationale: The majority of these recordings do not contain FERPA information, however they could. If a video has not been viewed for 1 year it likely is no longer needed. For the event a video is only used once every two years (some courses are offered once every two years), the instructor can download the video and then re-upload the next time the course is offered, as there are not many of these types of courses. 
• Transcodes for all videos that have not been viewed for 6 months will be deleted. Transcodes are automatically generated for all videos to provide different resolution of videos for users, our settings are currently set for 360p, 720p, and 1080p. The recording will still play at the original resolution it was recorded in (1280x720 is the default); if someone needs a different resolution, submit a Help Desk ticket.