Topics Map > Services > Records Management
Records Management - Records Retention Schedule
Effective immediately, information on record series utilized by the ND University System, as well as record series specific to NDSU, will be available through the ND Information Technology Department website.
There are two ways to search for record series utilized by NDSU and the ND University System:
- North Dakota Information Technology Records Retention Program Webpage
- NDSU Records Lookup for URCs App (For Unit Record Coordinators ONLY)
North Dakota Information Technology Records Retention Program Webpage:
- Go to https://apps.nd.gov/itd/recmgmt/rm/recSer/retention.pdf
- Scroll down the page to the box titled, "Search Record Series"
- To search for records Specific to NDSU:
- In the "Department" text box, click on the Down arrow and select, "ND State University (2350)"
- In the "Division" text box, click on the Down arrow and select "NDSU - All Records (100)"
- To search for records used by the entire ND University System :
- In the "Department" text box, click on the Down arrow and select, "ND University System (2150)"
- In the "Division" text box, click on the Down arrow and select "General Retention (006)"
- Select additional criteria and filters as you wish or as it may be applicable
- Record Control Number (RCN)
- Title
- Record Series Description
- Click on "Search Record Series"; a listing of all the record series will appear below the "Search Record Series" box
- For more information on a specific record series in the data table, move your cursor over its row and click to open the record series
- If you want to view the descriptions of all the record series in the data table:
- Click on "Export Table Date" on the left immediately below the "Search Record Series" box
- When prompted, select "Open"
- You can now search the record series to which a particular type of record belongs by clicking Control + F and typing key words into the "Find and Replace" box that appears
- It will be tempting to print this document and have it to use as a reference, but please do NOT do so: it is an organic document, containing information that is constantly changing, so if it is printed, it will quickly become outdated and inaccurate
NDSU Records Management App: Records Disposal & Lookup for URCs
This Microsoft Powerapps Canvas App is intended for use by Unit Record Coordinators. It is designed to allow for easy searching of Records Series in the NDSU and NDUS Records Retention Schedules.
Click HERE to go to the NDSU Records Management App
How to use the App:
- Once you have opened the app, click the "Records Series Search" button from the left-hand menu.
- Select criteria from the drop down bar
- Search by:
- Title
- Description
- Record Control Number
- Search by:
- Use the search bar to find Records Series with matching criteria.
- Enter keywords that match your selected criteria to find relevant record series
- Select from the Gallery
- On the left side gallery, click on the record series you want to look at
- Full information will be displayed on the right.
If you are unable to access the page due to sharing permissions or encounter other errors, please contact ndsu.recordsmanagement@ndsu.edu
Unable to find a record series description that applies to your record?
Please email us at NDSU.recordsmanagement@ndsu.edu. We may be able to identify the appropriate record series for you, or it is possible that a new record series needs to be created, and we will request that on your behalf.
The content for the Fall 2024 review of the Records Retention Schedule is available at Records Retention Schedule Review