Network Printer Setup

By default, NDSU will assign an IP address from a private address range. It is highly recommended that you set computers to print to the DNS name and not the IP address. This process gives greater flexibility when departments change printers, physically move buildings, and it also enhances security and allows for less use of the public network. Information Technologies will be transitioning all current printers using the public network or 10.248.x.y network to the 10.134.x.y network. ITS will be using a default naming convention for all networked printers.

You will need to know the printer model and have access to the printer driver. You will also need to know the DNS name for the printer; this is usually written on a label on the printer. 

Windows 11

Please see the following page if you are installing a Multi-Function Printer (Ricoh, Savin, etc): Multi-Function Printer Setup (Windows)

  1. Right click the Start Button 
  2. Click Settings
  3. Click Bluetooth & Devices
  4. Click Printers & Scanners
  5. Click Add Device at the top of the window 
  6. Wait for the list to populate, then, at the bottom, look for "The printer that I want isn't listed" and click "Add manually"
  7. Click Add a printer using an IP address or hostname 
  8. Select Autodetect from the Device type dropdown
  9. In the Hostname or IP address box type the DNS name of your printer. This would be the "PRN" name written on a white label on the front of the printer. If your printer does not have a white label, please contact the IT Service Center at ndsu.itservice@ndsu.edu, or call 701-231-8685. 
  10. Leave "Query the printer and automatically select the driver" box checked 
  11. In the printer name: field, change this to something that will allow you to recognize this printer. Select option for default printer as desired. Click Next 
  12. Click Close 
  13. Click Finish. You should now be ready to print. 

macOS

Please see the following page if you are installing a Multi-Function Printer (Ricoh, Savin, etc): Multi-Function Printer Setup (Mac)

Step 1: 

  1. Go to the HP Easy Admin page to download it on your Mac device from the links provided
    • If you are installing a non-HP printer, search for the model in Google to find the latest drivers
  2. Launch HP Easy Admin on your mac device once the download completes 
  3. Follow the instructions on screen and hit OK
  4. Enter the model number of your printer to search for the driver 
  5. If nothing shows up, go ahead and change the version to 12.0 (or whichever latest) from the top left dropdown 
  6. Download the Essential Software listed for your printer
  7. HP Easy Admin will now download the respective driver package for you
  8. Run and install the printer driver for macOS
    • If prompted after downloading and installing, click OK to place the installer in the Trash

Step 2: 

  1. Click the Apple Icon in the top left and select System Settings
  2. Scroll all the way down to Printers & Scanners
  3. Click the Add Printer, Scanner, or Fax button
  4. Click the IP (Globe icon) tab at the top
  5. Enter DNS Name (starts with "PRN") in the Address box
  6. Change the Protocol drop down to HP Jetdirect - Socket
  7. In the Name: field, change this to something that will allow you to recognize this printer
  8. If the driver doesn't get detected automatically, click on the Use: drop down and -
    • Go to Select Software
    • Search/Filter out the results by your printer model 
    • Find the correct driver you just installed (the driver name may vary slightly from the actual model name), and hit OK.
    • Click Add to finish the process. 

Windows 10 

Please see the following page if you are installing a Multi-Function Printer (Ricoh, Savin, etc): Multi-Function Printer Setup (Windows)

  1. Right Click the Start Button 
  2. Click Control Panel 
  3. Click Devices and Printers 
  4. Click Add a Printer at the top of the window 
  5. Wait for the list to populate, then, at the bottom, look for "The printer that I want isn't listed" and click "Add manually" 
  6. Click Add a Local Printer 
  7. Click Create a New Port 
  8. Select Standard TCP/IP Port
  9. Click Next 
  10. Make sure that the Device Type is TCP/IP Device
  11. In the Printer Name or IP address box type the DNS name of your printer. This would be the "PRN" name written on a white label on the front of the printer. If your printer does not have a white label, please contact the IT Service Center at ndsu.itservice@ndsu.edu, or call 701-231-8685. 
  12. Leave "Query the printer and automatically select the driver" box checked
  13. In the printer name: field, change this to something that will allow you to recognize this printer. Select option for default printer as desired. Click Next 
  14. Click Close 
  15. Click Finish. You should now be ready to print.

See Also


Keywords:
department, printing, printing, setup, networks, net, installation, support, windows, 11, macOS 
Doc ID:
105323
Owned by:
NDSU Help Desk in NDSU IT Knowledge Base
Created:
2020-08-26
Updated:
2024-08-23
Sites:
NDSU IT Knowledge Base