The need to establish advanced spending may arise when:

• NDSU has received an award but spending is necessary prior to the official start date of the project so expenses will fall outside the period of performance of an award.
• Spending is necessary prior to the internal set-up of an award but expenses will fall within the anticipated period of performance of an award.
• Award is already in place but NDSU is waiting on receipt of an incremental funding award notice (e.g. additional year funding).
• A no-cost extension has been requested and NDSU is waiting on sponsor approval.

Process to request advanced spending:

1. Principal Investigator (PI) initiates advanced spending by sending an email to supervisor (chair/head/director/dean) that includes the following:  proposal number, any restrictions on dollar amount and/or time restrictions, and documentation of sponsor's intent to fund the project.
2. If supervisor approves the request, they should include an acknowledgment that the department/college assumes responsibility for any expenses not reimbursed by the sponsor.  This approval and documentation should then be forwarded to SPA at ndsu.research@ndsu.edu.
3. SPA will review the request and forward approved requests to Grant and Contract Accounting.  Approval is contingent on the above criteria as well as satisfactory completion of applicable compliance requirements (IACUC, IRB, IBC, FCOI, and COI).