What do I need to report in my Annual COI Disclosure?

All Significant Interests held by you or a close family member that are related to or that reasonably appear to be related to your institutional responsibilities must be reported.  In addition, you must provide information about the sources of funds that support your research.

Examples of Significant Interests that must be disclosed include, but are not limited to:

  • External affiliations, activities & appointments
    • Positions for which compensation is received
    • Corporate Board memberships, paid or unpaid
  • Ownership Interests
  • Equity, stock, stock options in a publicly traded entity or in a non-publicly traded entity of any value
  • External consulting activities and other outside work - including any service that is:
    • related to your professional expertise in your university position,
    • provided to an external entity
    • for remuneration (monetary) or other compensation from a single entity
    • including but not limited to advising, conducting research or analysis, writing reports, delivering presentations or training, contributing to or managing projects, designing, developing or producing products or services, providing clinical services.
  • Foreign activities of any kind.  A research collaboration with the intent to publish with individuals at any foreign entity, organization and/or institution from which you received monetary or non-monetary value (including free or subsidized space, laboratories, equipment, or materials; access to otherwise restricted data, support services, visiting researchers or personnel.
    • A research collaboration may include, but is not limited to, one or more of the following:
      • Participating in the research design
      • Collecting, sharing or analyzing data
      • Sharing research results prior to pre-publication editorial review
      • Designing, fabricating, improving or testing equipment together
      • Traveling in support of the above actions
  • In-kind contributions (anything of value not in the form of cash) from an external entity with an associated time commitment.  This includes, but is not limited to, free or subsidized use of space/offices/laboratories, equipment, materials, support services, visiting researchers or other personnel, intellectual property rights, sponsored travel, etc.
  • Reimbursed or sponsored travel
    • To a U.S. destination regardless of value per entity (except travel that is reimbursed or sponsored by NDSU)
    • To a foreign destination, regardless of value
  • Intellectual property
    • Licensing or royalty income
  • Foreign Talent Recruitment Program participation


Keywords:
COI, Annual Disclosure, Research Security, foreign collaboration 
Doc ID:
148894
Owned by:
Kristy S. in NDSU Research and Creative Activity
Created:
2025-03-06
Updated:
2025-03-06
Sites:
NDSU Research and Creative Activity