Microsoft Teams

Teams is a product of Office 365 that can be run through the Office 365 web portal (use NDUS credentials) or installed as an application in Windows, Apple OS X, Apple iOS, and Android environments. 


Think of it as a series of tools for collaborating around the needs of a particular group.  This includes team chats, file sharing, video conferencing, etc. It also has the capability of many of the Skype for Business features such as direct chatting and chatting with groups of individuals. 

Components of Teams 

  • Team - a “team” typically forms around a group of people with shared tasks and outcomes such as a work group, department, and/or ad hoc working team 
  • Channel - a sub-element of a team.  Channels can have files and other tabs associated with them only.  These may be set up for particular purposes such as addressing a major problem, used by individuals only associated with certain workflows, etc. 

Types of Teams 

There are four types of teams that you can create within Microsoft Teams (more information) 
  • Other - this is the most common and works well for departments and work groups.  It gives the most access of all teams to all members by default.
  • Class - designed to be used for courses by instructors.  Has similar features as Staff type and comes with a special OneNote notebook where the instructor has a sheet for each student and each student can only see their sheet.
  • Professional Learning Community (PLC) 
  • Staff - designed for a supervisor of a work group.  Has similar features as Class type and comes with a special OneNote notebook where the supervisor has a sheet for each staff member and each staff member can only see their sheet.

Before you create a team:

 By default, when you create a Team the Privacy setting is set to Private - Only team owners can add members. By having this set to Private, it makes the team undiscoverable and the membership of the team hidden. This is important for FERPA concerns. 

If the Privacy setting is set to Public, then anyone on our Office 365 tenant (all students, employees, etc. at any of the NDUS institutions) can see the Team, along with the team membership, and also request to join the Team. We recommend creating teams as Private and adding members you want to join. 

Because our Office 365 tenant includes all 11 NDUS Institutions, it is important to distinguish what campus the team is a member of when naming the team. Always start the name of the team with NDSU at the beginning.
 Once you are in the Teams web interface, there will be an option to download the Teams desktop app for ease of use. Mobile apps are also available in your mobile device app stores. 


How to Create a Microsoft Team 

1.Open Teams (web or desktop app).  If logging in via the web app: 
  • Choose the Teams icon 
  • If you don’t see the Teams icon, click the All Apps arrow icon and then choose the Teams icon 

2.Click the Join or create team button (usually in the upper right corner) 

3.Click the Create a team option 

4.Choose the Type of team you wish to create 

5.Enter the Team Name starting with NDSU. For example, NDSU ITS Classroom Technology 

6.Enter Description (optional) 

7.Set Privacy option - Private is recommended to keep the team and membership undiscoverable.  This is the only option that is FERPA compliant 

8.Click Next 

9.Add members 
  • Once you have added the members, you can change their status from Member to Owner if you wish to have them as a co-owner of the team 

10. Click Close 
Microsoft provides more information about getting started with Teams along with other information at https://support.office.com/en-us/teams




Keywords:Microsoft, component, teams, channel, Professional Learning Community, PLC   Doc ID:99787
Owner:Sharley K.Group:IT Knowledge Base
Created:2020-03-31 11:15 CDTUpdated:2021-08-27 11:06 CDT
Sites:IT Knowledge Base
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