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Office 365 - Size Limits and Retention Periods

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Each NDSU email accounts has 50 GB of storage. Faculty, staff and students are responsible for managing their own mailboxes, including retention of email in accordance with the records retention schedule. If your mailbox is nearing the 50 GB storage limit, you will need to delete items from your account. Items in the Deleted Items folder will then need to be purged to reduce the size of your mailbox.

Determine how much Mailbox storage space you are using

  1. Open a Web browser
  2. Log into your account at https://portal.microsoftonline.com
  3. Click Outlook
  4. Click the gear icon in the upper right corner
  5. Select View all Outlook settings at the bottom
  6. Click General
  7. Click Storage
  8. Your mailbox usage will be displayed

Recover Deleted Items

Outlook 2016/2019

  1. Open Microsoft Outlook
  2. Click on the Deleted Items folder
  3. Click on the Folder ribbon tab
  4. Next, click Recover Deleted Items
  5. Outlook will now display all recoverable items that have been deleted in the past 14 days
  6. Select the item(s) that you wish to recover
  7. Make sure Restore Selected Items is selected, and then click Ok (NOTE: If you click Purge, the selected messages will be deleted permanently)
  8. After clicking that button, your messages will appear in your Deleted Items folder

Office 365 Web Access/Outlook 2019 for Mac

  1. Open a Web Browser
  2. Log into your account at https://portal.microsoftonline.com
  3. Select Outlook
  4. Select the Deleted Items folder
  5. Choose Recover items deleted from this folder at the top under Deleted Items
  6. Select the message(s) you wish to recover
  7. Click Restore to recover the selected item(s). (NOTE: If you click Purge, the selected messages will be deleted permanently.)
  8. Repeat this process for any other message(s) you wish to recover




Keywords:office, 365, email, limit   Doc ID:96032
Owner:Marisa M.Group:IT Knowledge Base
Created:2019-11-20 11:28 CDTUpdated:2020-08-24 14:37 CDT
Sites:IT Knowledge Base
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