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Zoom - Cloud Recording Access Restrictions

There are several ways to restrict viewing of Zoom cloud recording(s). Zoom cloud recordings are automatically available for viewing after meeting is closed and processing completed. The access restrictions can apply to individual recordings or all.

Restricting Access to Zoom Cloud Recordings

There are several ways to limit who can view or share your course Zoom recording. By default Zoom recordings are available to view after meeting ends and processing completes. The following provides instructions for three different methods depending on the type of restriction you prefer.

  • Allow only authenticated users to view the recording
  • Add a passcode to your recording
  • Stop sharing a previously shared recording

Allow only authenticated (NDSU logged in student, faculty & staff) users to view the recording

You can restrict access to just Zoom account holders for a single recording or all recordings (past and future). Users who click your recording link will have to log into Zoom to view it.

For a single recording:

  1. Log in to the NDSU.Zoom.us webpage portal and sign in.
  2. Click Recordings in the left-hand navigation to find your Cloud Recordings.
  3. Under Cloud Recordings, click the Share button to the right of the recording you want.
  4. In the Share this cloud recording window, select the radio button next to Only authenticated users can view. This means only logged in student, faculty or staff at NDSU can view the recording.
  5. Click Close.
Sharing to authenticated users image 

For all recordings (past and future):

  1. Log in to the NDSU.Zoom.us webpage portal and sign in.
  2. Click Settings in the left-hand navigation.
  3. Scroll down to Only authenticated users can view cloud recordings and click the toggle to turn on.
Zoom authenticated users only image


Add a passcode to your recording

This feature requires users to enter a passcode before viewing or downloading the recording. This can be added as a requirement for a single recording or all recordings (past and future).

For a single recording:

  1. Log in to the NDSU.Zoom.us webpage portal and sign in.
  2. Click Recordings in the left-hand navigation to find your Cloud Recordings.
  3. Under Cloud Recordings, click the Share button to the right of the recording you want.
  4. In the Share this cloud recording window, click the toggle next to Passcode protection
  5. Enter a passcode in the field provided, and click Save.
Passcode protection image


For all recordings (past and future):

  1. Log in to the NDSU.Zoom.us webpage portal and sign in.
  2. Click Settings in the left-hand navigation.
  3. Scroll down to Require passcode to access shared cloud recordings and click the toggle to turn on.
Passcode for all recordings image


Stop Sharing a Previously Shared Recording

  1. Log in to the NDSU.Zoom.us webpage portal and sign in.
  2. Click Recordings in the left-hand navigation to find your Cloud Recordings.
  3. Under Cloud Recordings, click the Share button to the right of the recording you want.
  4. Click the toggle next to “Share this recording” to stop sharing to all others.
Stop Sharing a Previoously Shared Recording image




Keywords:Zoom, Zoom Security, Zoom Passcode, Zoom viewing, web conferencing,   Doc ID:105377
Owner:Lori S.Group:IT Knowledge Base
Created:2020-08-28 07:30 CDTUpdated:2020-08-28 08:27 CDT
Sites:IT Knowledge Base
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