Zoom - Breakout Rooms

Below will show you how to create breakout rooms in Zoom.

Breakout rooms allow you to split your Zoom class session or meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time. Breakout rooms can be created in Zoom during your class session. There is also the option available to pre-assign students to the breakout rooms.

Pre-assigning breakout rooms

The pre-assign Breakout Room tool is only available by logging in to the NDSU Zoom web portal.
The simplest way to do breakout rooms is to assign students randomly during a class session. However, if you want students to be pre-assigned to breakout rooms (perhaps based on group project assignments), you can do so before class begins.

Note: Students MUST log into the NDSU Zoom portal to authenticate their account if you or any faculty want to use Zoom in the course. It is a good idea to send them a message about using Zoom and provide instructions to log in

Sample Message: If you are new to using Zoom at NDSU you will need to authenticate your NDSU Zoom account. I recommend you do this prior to the first day of class. When ready you will find the Zoom class link by clicking on the Blackboard course menu item called Zoom meetings.

  1. Sign into the NDSU Zoom web portal.
  2. Find the meeting you would like to pre-assign breakout rooms
  3. Click on the Topic (title) of the session
  4. You are now in the Manage “title of your session” page
  5. Scroll to the bottom right and select Edit This Meeting
  6. If you set up your meetings as recurring you will see this message, edit only this meeting or all? Select which is best. If you choose all the student breakout room assignments will stay for the semester.

    zoom edit meeting image

  7. Scroll down to middle of page, Meeting Options, and check Breakout Room pre-assign.

    zoom meeting options image

  8. Before pre-assigning Breakout rooms check to make sure all students have logged into NDSU Zoom to authenticate their accounts. Next,
    a. Click on the Create Rooms (you can edit the room names later).
    b. Add participants manually or by uploading a CSV file with the Room Name and student’s NDSU Email address. There is a CSV template to use in listing the names.
    c. Make sure you Save
  9. Make sure your meeting also has "only authenticated users can join" and that you inform your students they need to be logged in to NDSU.Zoom.us and logged in to Blackboard.
    1. Refer students to NDSU.Zoom.us to log in.
    2. If they don't do this, they may not be logged into Zoom in a way that it can identify them to put them into the right room.
  10. Note: if you have set up a Recurring Zoom meeting for your class and choose to randomly select breakout participants, Zoom will remember the randomly assigned breakout room groups and keep them the same from session to session.

Creating Breakout Rooms during a Zoom Session

  1. Click on the Breakout Room icon in the menu bar. A pop-up window will appear.
  2. If you have not created rooms and pre-assigned participants, you will see the Create Rooms window. You can create the number of rooms you need, manually assign or automatically. While creating the rooms you can hover over the name and select rename or trash.

    zoom breakout room image
  3. If you have created rooms already the window will list the rooms and allow you to assign additional students or continue with what was pre-assigned and Open All Rooms.

  4. Hover over a participant's name to see options to move them to another room or remove them from the current room. Click Save when you are done.
zoom breakout room not started

Managing Breakout Rooms

  1. Click on Options to manage the settings. You can allow students to return to the main session at any time (recommended), automatically close rooms after a set amount of time, notify you when the time is up and students return to the main room, and include a countdown that shows students how much longer they have in their breakout rooms. Adding a timer to the breakout session is personal preference; you'll always be able to manually end the breakout session by clicking Close All Rooms at any time.

    zoom room options image
  2. Click Open All Rooms when you are ready to start the breakout session. Once you've confirmed, the students will be automatically prompted to join their breakout room.
  3. The students (and the host when manually joining a room) will see the following message shown when joining the breakout room.

    zoom joining breakout room image
  4. Now that the breakout rooms are in progress you will see a window listing student who have not joined the breakout room yet. Click Join next to breakout room to enter it and participate in the conversation. You can also send a message to all by clicking Broadcast a message to all if you wanted to add another discussion prompt or give a five-minute warning.
  5. Click Close All Rooms to end the breakout session (or allow the rooms to time out if you specified a time limit). Once the rooms are closed, Zoom provides one minute for students to leave breakout rooms and come back to the main room.

Tips on What to do in Breakout Rooms

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