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Blackboard - Archive & Retention Process

Below is the process of NDUS Blackboard archives and retention.

Purpose

  • The NDSU Blackboard course Archive and Retention process will be maintained the NDUS Blackboard SaaS system. It is based on the NDUS Retention Policies, 020203 - Academic Administrative Records and 020601 – Grade Book (Class Record). 

    Procedure Details

    Archives

    • Every semester an archive (complete copy) is created of each term-based course. This process begins on the first Friday after grades are due.
    • The archived courses will be created by the NDUS Bb SaaS Hosting team. They will be stored on the NDUS Bb Course Archive file share by Core Technology Systems (CTS) and institutions will have access to the archives. 

    System Removal

    • Courses will be removed from the NDUS Blackboard SaaS system after 1 year + 1 semester.
    • Removal Process:
      • Courses will be disabled
      • Courses will be removed 

    Retention

    • The archived course packages will be maintained based on the NDUS Retention Policy as detailed below: 

      020203 - ACADEMIC ADMINISTRATIVE RECORDS 
This includes Course files
ACFY+5 - After Current Fiscal Year Plus 5 Years 

020601 - GRADE BOOK (CLASS RECORD) 
ACFY+5 - After Current Fiscal Year Plus 5 Years 

  • Removal of archive packages will be done at the end of the retention period by NDUS.Clean-up Schedule




Keywords:bb, black, board, learning, class, ndus, blackbord, management, system blackbaord LAIC, TLMC LAIC   Doc ID:103249
Owner:Sharley K.Group:IT Knowledge Base
Created:2020-06-22 13:09 CDTUpdated:2021-04-13 09:24 CDT
Sites:IT Knowledge Base
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