Office 365 - Granting Delegate Access to Your Inbox and Calendar

• Outlook for Windows
  • Granting Delegate Access
  • Removing Delegate Access
• Outlook for Mac
  • Granting Delegate Access
  • Removing Delegate Access
• Outlook Web Access (OWA)
  • Granting Delegate Access
  • Removing Delegate Access

Outlook for Windows

Granting Delegate Access

1. Open the Outlook desktop application on your computer
2. Click File
3. Select Account Settings
4. Select Delegate Access
5. Click the Add... button
6. Enter the name of the person you wish to grant the access to and click the -> button to search
7. Double click the correct person and click OK
8. Select the permissions for the areas of your account you wish to grant them access to (Calendar, Tasks, Inbox, Contacts, Notes)
   1. Most common is Calendar and Inbox (does not include other folders)
   2. If granting Calendar permissions, check the Delegate receives copies of meeting-related messages sent to me if you want them to receive these messages in their own account
9. Click OK
10. Click OK (this may take a while to process before the dialogue box goes away and may indicate Not Responding)
11. Once delegate access is configured, you can grant access to each individual folder beyond the Inbox by right clicking on the folder and going to Properties
    1. Click the Permissions tab
    2. Click Add and search for the person
    3. Double click on the person's name and click OK
    4. Set the permissions you wish to grant to each folder
    5. Click OK
    6. Repeat these steps for each folder you want them to have access to

Removing Delegate Access

1. Open the Outlook desktop application on your computer
2. Click File
3. Select Account Settings
4. Select Delegate Access
5. Select the person you wish to remove access from
6. Click the Remove button
7. Click OK
8. Once delegate access is removed, you can remove access to each individual folder beyond the Inbox by right clicking on the folder and going to Properties
   1. Click the Permissions tab
   2. Select the person you wish to remove access from
   3. Click Remove
   4. Click OK
   5. Repeat these steps for each folder you want them to have access to

Outlook for Mac

Granting Delegate Access

1. Open the Outlook desktop application on your computer
2. Click Tools from the top menu bar
3. Select Accounts
4. Click your NDSU Microsoft 365 account
5. Click Delegates & Sharing
6. Select the My Delegates option
7. Click the + icon
8. Enter the name of the person you wish to grant the access to
9. Select their name and click Add
10. Select the permissions for the areas of your account you wish to grant them access to (Calendar, Tasks, Inbox, Contacts, Notes)
    1. Most common is Calendar and Inbox (does not include other folders)
    2. If granting Calendar permissions, check the Delegate receive meeting invites if you want them to receive these messages in their own account
11. Click OK
12. Once delegate access is configured, you can grant access to each individual folder beyond the Inbox by right clicking on the folder and going to Sharing Permissions
    1. Click Add User and search for the person
    2. Select the person and click Add
    3. Set the permissions you wish to grant to each folder

Removing Delegate Access

1. Open the Outlook desktop application on your computer
2. Click Tools from the top menu bar
3. Select Accounts
4. Click your NDSU Microsoft 365 account
5. Click Delegates & Sharing
6. Select the My Delegates option
7. Select the person you wish to remove access from
8. Click the - icon
9. Once delegate access is removed, you need to remove access to each individual folder beyond the Inbox by right clicking on the folder and going to Sharing Permissions
   
   1. Select the person you wish to remove and click Remove User
   2. Set the permissions you wish to grant to each folder

Outlook Web Access (OWA)

Granting Delegate Access

You will need to follow the steps below for granting access to the top account level and each individual folder you wish to share access to:

1. Log into your account at the Microsoft Office 365 login page
2. Right click over your email address in the left panel and select Sharing and permissions
3. Click the + icon at the top
4. Enter the name of the person you wish to grant the access to
5. Click Add
6. Set the Permission level of access you wish to grant 
   1. Owner grants the most access to the account
7. Click OK
8. Repeat Steps 2-7 for each folder you wish to grant access to

Removing Delegate Access

1. Log into your account at the Microsoft Office 365 login page
2. Right click over your email address in the left panel and select Sharing and permissions
3. Select the person you wish to remove access from
4. Click the Trash icon above to remove the access
5. Repeat Steps 2-4 for each folder the person has access to