Topics Map > Services > Communication and Collaboration Tools (Web, Video, Voice, Storage) > CMS

CMS (Manager) - Grant/Revoke Workspace Permissions

Add or remove an individual's author and publish access to a workspace in NDSU CMS.

    On Tuesday, October 20, 2020 permissions were migrated to Grouper.
    CMS group permissions are managed in Grouper - How to use Grouper .

    Workspace managers can add and remove authors and publishers to the workspace(s) they manage using Grouper.

    Add an author

    An author has access to view and edit new draft contents/pages in the workspace, and to upload/delete files in the workspace.

    1. Log in to Grouper
    2. Click My groups to see the groups you can manage
    3. Locate and click the CMS group Author Add/Remove group
    4. Click the orange +Add members button
    5. In the Member name or ID field, enter the name, username, or EmplID of the individual you want to add
    6. Click the correct username from the drop-down list that displays
    7. Click Add

    All CMS accounts require Multi-Factor Authentication (MFA) . If you add an individual to a CMS group you manage and that individual has not yet enrolled in MFA, their CMS account will not be created. Their CMS account will be automatically created after they enroll in MFA for NDSU Services - Multi-Factor Authentication - Set Up .

    Add a publisher

    Adding a publisher works the same as adding an author except you will Locate and click the CMS group Publisher Add/Remove group to add the publisher.

    In Grouper, publisher access automatically grants author access. You do not need to manually add a member of the Publisher group to the Author group.

    Remove a member

    To remove a member,

    1. Log in to Grouper
    2. Click My groups to see the groups you can manage
    3. Locate and click the CMS group Author Add/Remove group or the Publisher group respective to the type of member you intend to remove
    4. Locate the individual in the table of group members The Filter (table search) does not work at this time
    5. From the Actions button for the member to remove, choose Revoke Membership

    If your intent is to convert a publisher into an author, you should remove the individual from the Publisher group and add them to the Author group.

    Change managers

    The only way to add or remove managers for a workspace is for a current workspace manager to contact the IT help desk by phone, in person, or using online self service (you must log in; do not use any unauthenticated online help forms).

    Only university staff or faculty members may be a manager. Students (student employees, graduate assistants, etc.) are not eligible for this role.

    In the event all managers have left the university, the help desk will verify the former manager/s is/are no longer affiliated with the university and attempt to confirm that the new manager is someone authorized to be responsible for the site.

    Other questions

    The member type "publisher" is disabled

    There may be up to 10 publishers per workspace. To add another publisher, you must remove one first.

    Can the help desk grant/remove access?

    Requests to add or remove individuals from a workspace can be submitted to the IT help desk by phone, in person, or using Online Self Service (you must log in; do not use any unauthenticated online help forms).

    Can there be more than one workspace manager?

    Additional workspace managers can be added. An existing workspace manager should contact the IT help desk by phone, in person, or using online self service (you must log in; do not use any unauthenticated online help forms).




    Keywords:Access, TYPO3   Doc ID:94568
    Owner:Jill P.Group:IT Knowledge Base
    Created:2019-09-19 11:13 CDTUpdated:2020-10-20 21:17 CDT
    Sites:IT Knowledge Base
    Feedback:  0   0