Captioning for Live & Recorded Web Conferencing Sessions
As the need for virtual meetings, class sessions, and events continue to grow, so does the need to make those sessions accessible to everyone. Automated captioning and live transcription features are becoming more available in a variety of video and web conferencing platforms. Each platform differs in the way captions are integrated, enabled, and displayed.
Zoom
Host Enabling Closed Captioning
To enable Closed captioning for your meetings:
- Sign in to the NDSU.Zoom.us web portal.
- In the navigation panel, click Settings.
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- Under the Meeting tab, locate In Meeting (Advanced) settings.
- Turn on Manual Captions and check the boxes to Allow host to type closed captions or assign a participant/third-party service.
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- Enable Automated Captions, allowing users to enable captions in multiple languages.
- Enable Full Transcript to allow viewing of full transcript in the in-meeting side panel.
- Enable Save Captions if you want participants to have the ability to save the transcript.
- During the meeting the host can click on Show captions to turn on Live Transcript at the bottom of your Zoom window
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Note: Captions do not automatically appear for participants; they must manually enable them.
Participant Requesting Closed Captioning
Participants can also enable Live Transcript by also clicking the Show captions option..
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Saving Transcripts
To allow participants to save full captions or transcripts:
- During the meeting, participants can click Transcript.
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- Then click on Save Transcript to download the captions.
YuJa
Class Collaborate Ultra
Teams
- Go to the top of the Teams window and click on the three dots in the middle of the controls taskbar.
- In the drop-down list select Turn on Captions
- Captions will appear at the bottom of the Teams window.
- Captions identify each speaker as the meeting continues.
- If a participant does want their name listed, the feature must be disabled in the personal settings prior to the meeting.
- Prior to joining a meeting, in the standard Teams window, click on the three dots next to your profile picture in the top taskbar.
- Settings > Captions and Transcripts > enable/disable (slider button)