Zoom - Using Zoom in Blackboard

Create a Zoom Link in your Blackboard Ultra Course

Schedule Zoom Meetings

1. Click the Zoom link that you made in the Content Area.
2. The Upcoming Meetings tab should be highlighted.
3. To create a new meeting, click the blue Schedule a New Meeting button at the top right.

Meeting Settings

Enter a Topic for the meeting. An optional Description is available if desired. Since this will be a recurring meeting, the Topic and Description will be reused for additional meetings and so are not specific to a given week’s topic (i.e., Chapter 1). For the When field, enter the date for the first meeting. Subsequent meeting dates for the recurring meeting will be added later. Enter a Duration. Should the meeting run past the duration, no one will be kicked out, and students who still want to join will be able to.

Recurring Meeting Settings

Upon checking the Recurring Meeting option, additional settings will appear. For our example, we are meeting every Thursday, so select Weekly from the Recurrence drop-down menu. Set to repeat every 1 week.

Edit Scheduled Meeting Settings

To make changes to meetings that have already been scheduled:

1. Under the Upcoming Meetings tab, click on the Title of the meeting you would like to edit.
2. Scroll to the bottom of the Manage “Title of your Meeting” page and click on Edit this Meeting. 
3. Make all changes to the settings needed. Example: add Alternative Hosts to the meeting. This provides host access to your TA or Student Assistant to start the meeting and serve as host or co-host. If the meeting is set up as recurring, your changes will apply to all occurrences.
4. Scroll to the bottom of the page and Save
5. Click back on the Course Meetings navigational path to view the listing of all meetings.

Poll

1. While still in the Manage “Title of your Meeting,” scroll to the bottom, underneath the Edit the Meeting button.
2. The poll section has the option to import a CSV file for a poll you would like to run during the meeting. There is also the option, during the meeting, to create a Poll “on-the-fly”.

Other Settings

• Registration requires attendees to sign up prior to joining the sessions. Since you know your students will be the ones attending, you will not likely need Registration.
• With Video settings, you can determine whether the host or participants start with their video cameras on.
• For Audio, it is recommended that you keep the default setting: Both. If anyone has trouble using their computer audio, they can use the Telephone as a backup.

Require meeting password:

• This option requires attendees to enter a password in order to access a Zoom meeting. Only class members can find Zoom meetings made in your Blackboard course, unless outside users are specifically invited. This usually negates the need for a password. You could use this feature if you only want members of a certain group to access a meeting, by only giving that group the password.

Enable join before host:

• Controls whether participants can come into the meeting room prior to the host joining.

Mute participants upon entry:

• Controls whether students are initially muted, with their microphones disabled. Muted students can still use the chat function.

Enable waiting room:

• Good for one-on-one meetings, like office hours. Students must first be granted entrance by you to access the meeting room.

Record the meeting automatically:

• Turns the recording function on immediately at the start of the meeting. When this option is turned on, you are prompted whether to record to your local computer or the cloud. Cloud recordings are only stored for 270 days and then deleted.

Other Tabs

Instructors have four tabs along the top: Upcoming Meetings, Previous Meetings, Personal Meeting Room, and Cloud Recordings. Students just get three tabs: Upcoming Meetings and Previous Meetings, and Cloud Recordings.

Upcoming Meetings:

Previous Meetings:

This tab lists your previous meetings. Students see any previous meetings that instructors have made for the course. Recordings of these meetings are available in the Cloud Recordings tab.

Personal Meeting Room:

Cloud Recordings:

Attendance Report

Attendance Reports for completed sessions can be viewed and downloaded inside your Blackboard course and through the Zoom web portal. The following lists how to view in Blackboard:

1. Go to the Zoom link in your course menu, Content area, or through Tools.
2. Click on the Previous Meetings tab to view the listing of all completed meetings. 
3. Find the meeting and click on the Report link.
4. The screen will show all attendees of the meeting, including join and leave times.
5. This view can be exported as a CSV file
6. If Polling was used, the poll report is also included by clicking on the Poll Report tab.

Import Zoom Meeting created in the Web Portal

If a Zoom meeting was first scheduled using the NDSU Zoom Web Portal it can be imported into the Blackboard course. This may happen if Breakout Rooms are created for the meeting. The Blackboard-Zoom integration does not have the feature to add Breakout Rooms to the meeting. When Breakout Rooms are created in the Web Portal and imported into Blackboard, the Breakout Rooms will work when the meeting starts.

1. Once the meeting has been scheduled in the NDSU Zoom Web Portal, write down or copy the Meeting ID. Example: 598-378-174
2. Log into your Blackboard course.
3. Click on the Zoom link in your course. You will see the Zoom LTI integration window listing Upcoming, Previous, Personal Meetings and Cloud Recording tabs.
4.  On the top right, click on the Three Dots (⋮) and select Import Meeting.
   
   
   
   
5. A dialog box will appear with a space to add the Meeting ID you just copied from the portal.
6. Paste or enter your Meeting ID and click Import.
7. The Web Portal created meeting is now included in your Blackboard course for students to log in to start the meeting.
8. Students will also be able to view recordings when class is ended and processing is complete via Zoom.