LMS - Archive & Retention Process

Below is the process of NDUS Blackboard Learn Original archives and retention.

Purpose

  • The NDSU Blackboard Learn Original course Archive and Retention process is maintained by the NDUS Blackboard SaaS system. It is based on the NDUS Retention Policies, 020203 - Academic Administrative Records and 020601 – Grade Book (Class Record). 

Procedure Details

Archives

  • Every semester an archive (complete copy) is created of each term-based course. This process begins on the first Friday after grades are due.
  • The archived courses will be created by the NDUS Bb SaaS Hosting team. They will be stored on the NDUS Bb Course Archive file share by Core Technology Systems (CTS) and institutions will have access to the archives. 

System Removal

    Retention

    • The archived course packages will be maintained based on the NDUS Retention Policy as detailed below: 

      020203 - ACADEMIC ADMINISTRATIVE RECORDS 
    This includes Course files
    ACFY+5 - After Current Fiscal Year Plus 5 Years 
     
    020601 - GRADE BOOK (CLASS RECORD) 
    ACFY+5 - After Current Fiscal Year Plus 5 Years 
     
    • Removal of archive packages will be done at the end of the retention period by NDUS.Clean-up Schedule

    Keywords:
    bb, ndus, blackbord, management, system blackbaord LAIC, blackboard learn original, learn original 
    Doc ID:
    103249
    Owned by:
    Sharley K. in NDSU IT Knowledge Base
    Created:
    2020-06-22
    Updated:
    2025-02-19
    Sites:
    NDSU IT Knowledge Base