Topics Map > Services > Communication and Collaboration Tools (Web, Video, Voice, Storage) > File Storage, Sharing, and Collaboration

OneDrive

OneDrive at NDSU is a personal library intended for storing and organizing your files and documents. Below is an overview of the service at NDSU.

Overview

This product is integrated into Microsoft Office 365 and can be accessed from both on and off campus by students, faculty and staff. OneDrive gives the you the ability to sync your data to the cloud and also share the data with others.

OneDrive Sync

OneDrive has a feature that will allow you to synchronize some of the files on your PC with the cloud. This sync process does provide some form of data backup** and allows you access your files from a non-NDSU computer. 

Features: 

  • Files added to your OneDrive folder are automatically synchronized 
  • Files are accessible from home 
  • Files can be shared with others (see Collaboration) 
  • Files that are deleted are saved and recoverable for up to 14 days in the cloud - they are also saved in the Trash on the local computer 
  • Files are accessible on Mac, however there is no auto-sync option. 
  • On both PC and Mac, you can edit office documents in the cloud without having Office installed on the local computer. 

See the Microsoft OneDrive Sync page for instructions on how to sync your OneDrive contents to your computer using the OneDrive sync client. 

OneDrive Collaborate 

OneDrive has a feature that will allow you to collaborate with other NDSU users. The collaboration allows for sharing of specific files or folder contents with individual or groups. 

Features: 

  • Relatively simple setup through the Office 365 Web portal 
  • People with whom you share files/folders are notified automatically via email 
  • Can be used in conjunction with the sync feature

Help, consultation, training

IT Help Desk

Intended Audience

  • Faculty
  • Staff
  • Students

Using this solution

Availability

24/7/365 [*Standard outages]

Cost

University-funded: no charge.

Requirements

  • NDUS credentials (i.e. firstname.lastname@ndus.edu)
  • Internet connection

Getting Started

When getting started with OneDrive you must log into OneDrive using your NDUS username and password to link your files with the NDUS system. Shared files can be created to share files between an individual or entire teams. Files can be synced from a home computer or a campus computer.

Best Practices

Data Security

OneDrive may be used for data protected by FERPA. 

More information about data protection: North Dakota University System Data Classification Standards. All NDSU students, faculty and staff are responsible for protecting private and restricted data, including data subject to export control regulations, FERPA, PCI and other pertinent state and federal laws and industry regulations. Contact the NDSU information security office if you have questions or concerns.

OneDrive is NOT suitable to store Personal (Non-NDSU) Information 

Learn More/How To's

FAQs


Use Cases

  • Being able to view and edit files from both a home computer and on campus computers.
  • Sharing files between people
  • Backing-up files from a PC
  • File organization
  • Reduction of memory on computer storage space

Universal Design/Accessibility

Microsoft OneDrive has a screen reader that is available in the accessibility settings. For more information please refer to the Microsoft accessibility page.

Related resources




Keywords:service, one, drive, for, business, NDSU, library, office, 365, sync, collaborate, pc, cloud, email, storage   Doc ID:102586
Owner:NDSU Help Desk .Group:IT Knowledge Base
Created:2020-05-28 11:33 CDTUpdated:2021-11-08 17:18 CDT
Sites:IT Knowledge Base
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